Product Features Technology

A Guide to SignNow’s HIPAA Compliance

If you’ve ever worked in the medical field, then you understand how important it is to have HIPAA compliance at your organization. Many people often ask us, “Are electronic signatures HIPAA compliant?” Our answer is always… yes!

SignNow’s e-signature method is HIPAA compliant, and we’re committed to helping organizations meet compliance requirements across all industry practices, including health plans, medical equipment manufacturers, pharmaceutical companies, and providers. This overview offers guidance regarding the HIPAA compliance, as well as regulations governing the use of e-signatures and electronic documents in the workplace.

What’s HIPAA and how does it affect me?

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) is responsible for managing electronic health care documents and transactions. Although SignNow offers HIPAA compliance, many healthcare organizations are responsible for having certain policies and procedures so that the solutions are delivered in a compliant way.

What does SignNow do with HIPAA?

SignNow uses HIPAA to offer full document encryption and ensure protection of your data. You and the people you authorize access to can view your documents. Your documents and private information will always be safe — your employees will never have access to your information.

How does SignNow use HIPAA compliance?

SignNow helps healthcare organizations and many life science customers meet HIPAA compliance by managing the signing process and ensuring that all information is authenticated and stays safe. SignNow provides anti-tampering controls so that your documents are processed and fully completed. Because SignNow offers world-class security backed by SOC II Type 2 certification and Barracuda Networks, your data will always stay secure and confidential in our system.

Are e-signatures on medical documents legally acceptable?

Yes, medical forms are legally allowed to be electronically signed. E-signatures are legally binding in the United States, and this legality is backed by the Global and National Commerce Act ( ESIGN) and the Uniform Electronic Transactions Act ( UETA), which have been adopted by most state legislatures. ESIGN and UETA both ensure that e-signatures and electronic records hold equal weight and legal effect as traditional paper documents and physical signatures.

What are some common HIPAA use cases?

SignNow provides healthcare industries and medical organizations top quality, excellent care to spend time with patients and reduce the costs of paper-based systems. The following use cases include:

  • Hospital forms
  • Patient onboarding
  • Billing forms
  • Consent forms
  • Medical prescriptions
  • Lab reports
  • Care documents
  • Provider agreements

If you have any further questions on our HIPAA compliance, or if you’re interested in adopting HIPAA compliance for your organization, visit here.

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