Have you ever found yourself in a situation when you suddenly have 25 urgent orders and only one free employee? Or maybe you’ve been in a situation when it’s been long overdue to pay your contractors, but you don’t have a single minute to spare on filing invoices?
Lack of time and lack of human resources are probably the two most typical problems businesses of all shapes and sizes come across.
But luckily for you, we have an easy solution that can help you clear both of these hurdles at the same time.
Ever heard of self-invoicing or self-billing?
Self-billing is an arrangement most convenient for cases when you are working with freelancers and/or sole proprietors – or even when you have too many of your most typical orders.
In this case, the customer/contractor simply needs to fill in the invoice/bill instead of you – and then return it back to you. And this often goes along with a confirmation that the payment has already been completed.
You might be asking: Why would I entrust part of my financial management to an outsider?
First of all, because self-billing makes the payment turnaround twice as fast.
Secondly, because this is a good way to show you fully trust your contractors/clients.
Finally, because this is a 100% secure online automated solution – provided you use it correctly, of course.
Here is how you can arrange a self-billing solution per your specific business purposes with SignNow:
First of all, find the invoice/bill template that best fits your business needs and upload it to your SignNow account. Then drag and drop the text fields that you need (e.g. Item, Price per Unit, VAT, Discount and the like).
In the template, you can make all (or just some) of the fields required – that is, mandatory for filling in. You can also arrange calculated fields: e.g., you can preset the formula for calculating the final order using the data from the fields’ Price per Unit and Number of Units.
Finally, drag and drop the fields for e-signature and add the date (the latter will be auto populated according to signer’s device settings).
Once the invoice/bill template is ready, there are two ways you can deliver it to your customers or contractors:
- Via bulk sending:
Just type in the emails of all of the people who are expecting an invoice from you, and click Send. Each recipient will receive their own copy, and you will be notified once the paperwork is done.
- Posting a signing link online:
If your invoice/bill is very much standard and applicable to nearly all client cases, you can simply post the link to it directly on your site (your Facebook page or your Instagram account in case you use them as your virtual shop window).
In this case too, every client clicking on the signing link will get their own unique copy, and then the filled-in invoice/bill will be automatically returned to your SignNow account (along with an email notification).
If your customers and/or contractors prefer online payments to standard bank transactions, you can also arrange an integrated payment solution via Stripe or Payeezy (see a one-minute tutorial for both HERE).
In this case, you will get an e-signed invoice and the payment transaction notification at the same time.
SignNow has been designed and is regularly updated with the core idea behind it being to speed up your document turnaround time to the very maximum. In some cases, like with self-billing, this means saving up to 50% of the time you would normally spend on having an invoice created, sent, e-signed and returned back to your office.
Check out SignNow’s free trial to see for yourself how handy and efficient self-billing can be!