Tips and Tricks

Losing files = losing money. Avoid data loss with SignNow

data loss

They say time equals money. And losing files – equals losing money and the extra time it takes to recover/restore your vital business information.

Most businesses are afraid of using online e-signature platforms because of the risk of data loss. In most cases, these concerns are blown out of proportion or outright unwarranted.

In fact, 70% of all data leaks and losses happen due to the actions of an executive or employee. Surprisingly, viruses and hacking attacks are responsible for a minor part of all recorded data loss cases.

With SignNow, you can forget about online e-signature vendors’ pitfalls, alleviate human-related errors, and avoid data loss or corrupted files.

To get started, let’s take a look at the most widespread causes behind data loss.

 

The 5 most common causes of data loss

  • Human error

We all make mistakes.

For businesses, any mistake can cost a lot of money, just for the sake of recovering a few lost files. One important measure to prevent human error in data handling is to take advantage of cloud storage platforms and regular data/system backups.

  • Viruses and malware

Data loss is also associated with viruses and malware. Viruses can get into computers via corrupted links or email-based hacking attacks. If your office networks aren’t properly secured, viruses can not only steal but delete swaths of valuable data. Appropriate anti-virus software can guard your computers against malware as well as viruses. Try to keep your anti-virus systems updated and scan your computers regularly to catch viruses before they steal or delete your information/data.

  • Hard drive damage

The hard drive is arguably the most fragile and sensitive part of a computer. In fact, the majority of data losses occur because hard drives go down. To minimize data loss because due to hard drive damage, you can take advantage of cloud storage platforms (such as Dropbox or Google Drive) to keep your essential files safe and sound.

  • Power outages

Power outages can suddenly interrupt business processes by shutting down software and hardware systems without warning. This can cause massive data loss and corrupt files. The best way to protect against sudden power outages is to make automatic system backups.

  • Insecure software

Developers can actually insert malicious code into any software they’d like to. So if you end up using an insecure program, all of your data could get either deleted or stolen (and both options don’t sound so nice, do they)? So, in order to keep your sensitive data secure, take advantage of trusted software solutions. Check their security and encryption certificates before granting them access to your sensitive business documents.

 

Keep your data safe and sound with SignNow

With SignNow, your documents will always be protected from malware threats, hacking attacks, or identity theft. By combining advanced threat protection, double-factor authentication, and comprehensive audit trails, SignNow provides you with a reliable and secure way to esign your documents.

Double-factor authentication prevents unapproved third parties from accessing your account. For example, when a signer logs into the system, he/she will get an SMS or email with an authorization code.

When signing documents by hand, you can’t keep track of who signed the document or if the document was changed/tampered with. This is when our Audit Trail feature becomes especially useful. A full audit trail keeps track of who accessed the document, when they did so, and if any changes were made. Digital certificates also let users track any changes made in their PDF files.

With ATP (Advanced Threat Protection), all signing links are safe and protected against hacking attacks and fishing. ATP keeps documents and agreements secure throughout the whole signing process. LDAP (Lightweight Directory Access Protocol) sets up an extra layer of security for all of your documents.

SignNow stores all documents in the cloud for at least 7 years – ensuring that your files won’t get lost, stolen, or corrupted. Dealing with healthcare files?

SignNow also features HIPAA compliance – which guarantees the highest level of government-certified security features designed for protecting sensitive medical data.

With SignNow, you can be sure that all documents that are edited, transmitted, completed and signed are protected from unauthorized access and hacking attacks.

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