Electronic signatures have become the standard for efficient document workflow. The majority of US businesses have already adopted electronic signatures for the simple reason that they save time, money and resources.
The average employee uses more than 10,000 sheets of paper per year. This usually costs somewhere between $80-$100. If you add in costs for toner, energy and employee time spent on printing, filling out and searching for documents, this figure more than doubles. But with a reliable e-signature solution, you get documents signed in seconds while going completely paperless.
Transitioning to an e-signature platform is usually a seamless experience. No knowledge of coding or second-hand help is essential. Still, there are several factors to consider if you plan to close deals faster and get the most out of your e-signature solution.
Make sure you have the names and email addresses of all your customers
Just like with traditional mail, you want to make sure that you have the correct contact details for all the companies you do business with. Also, you want to verify that a recipient is authorized to e-sign your document.
SignNow’s Address book makes it easy to keep all your contacts organized in one place. You can also send signing links faster using the Recent Signers feature.
Store copies of e-signed documents in your favorite online storage
Since we’re talking about electronic files, consider keeping a copy of all electronic contracts in your own on-premise or cloud-based system to ensure accessibility and survivability of all your contracts. If you want to keep copies of your contracts in a second location, be sure to carefully think this through and plan for it.
SignNow’s integrations with the most popular cloud storage services enable you to access your documents in seconds from any device. Get your signed and completed documents automatically exported from SignNow to your Google Drive, Dropbox, Box or Egnyte account.
Assign alternative signers and set the order of delivery
The majority of current e-signature platforms keep the sender (who may also be a signer) separate from other senders.
Ensure that you have a way to aggregate the data you need across all senders/users in order to manage the electronic signature application while identifying trends and compiling reports.
Specify the order in which your signers will receive and sign documents: add signers or remove them if needed.
Add fillable fields and collect e-signed documents with all necessary client data
Many contracts ask the receiver/signer to add/complete information, such as their beneficiary information.
Ensure that your electronic signature program allows for “fill-in-the-blank” information. Transform your document into a fillable form by adding different fillable fields and assigning roles with SignNow.
When choosing the right e-signature solution, many businesses waste time and money on unnecessary programs and installations. Your business can greatly benefit once you figure out which kind of e-signature deployment best suits your workflow.